Call to Order

Mayor Boyette called the workshop to order at 6:30 P.M. in the Council Chambers at Town Hall with the members of the review committee, who were appointed at the October 17, 2005 Council meeting.  Those members of the Multi-Purpose Building committee were Dr. Charles O. Boyette, Mayor, Council members George R. Ebron, Mayor Pro-Tem and Councilwoman Cynthia M. Heath.  Town Manager Johnson and Recreation Director Harold Nixon were also present and members of the review committee.  Town Clerk Marie J. Adams was not present at the beginning for the call to order but arrived at 6:32 P.M.

Additional Time Requested for the Use of the Multi-Purpose Building

Mayor Boyette stated that Mr. Mitchell St. Clair had sent a request to Mayor Boyette to increase their hours to three hours of contact time per day.   It was discussed that the Northeast Elementary School which the members of the Belhaven Chapter of the Boys and Girls Club attend dismisses at 3:20 P.M. which puts the students getting to the club at 3:45 – 4:00 P.M.

Town Manager Johnson stated that the only concern/or conflict with the increased hours to 6:30 would be on Monday – Friday during the months of January and February only, as these are the months which the Belhaven Recreation Department sponsors youth basketball for ages 7 -9 and 10 – 12.  Recreation Director Harold Nixon stated that sign ups for youth basketball had begun and that he anticipated the same number of teams in the league this year.  Town Manager Johnson explained that with the number of teams involved between game nights on Tuesday and Thursday and practice nights on Monday, Wednesday and Friday nights the building would need to be utilized by the Recreation department as early as 6:00 P.M.  Town Manager Johnson stated that the way he read the guidelines for the suggested number of hours was a total of nine contact hours per week and they may be workable with the increase in hours for two days or by going five day at two hours of contact each day.

There was some discussion of the club members using the classrooms only during the combined time of use but the noise of the use in the gym area would be distracting.

Following much discussion, the review group suggested that Town Manager Johnson contact Mr. Mitchell St. Clair and ask him to meet and review the request for hours and to see the activities of the Boys and Girls Club.

Adjournment

There being no further business, Mayor Boyette declared the meeting adjourned at 7:00 P.M.

Respectfully submitted,

Marie J. Adams, Town Clerk