Call to Order/Invocation
The Town Council of the Town of Belhaven met in regular session on Monday, June 6, 2005 at 7:30 P.M. in the Council Chambers at Town Hall. Dr. Charles O. Boyette, Mayor call the meeting to order with the following Council members present: Albert Baker, George R. Ebron, Jr., Mayor Pro-Tem; Cynthia M. Heath and Linda E. Wilkerson. Councilman James B. Hodges was not present. Town Manager Tim M. Johnson, Town Attorney Keith B. Mason and Town Clerk Marie J. Adams were also present. Mayor Boyette gave the invocation.

Public Hearing – 2005/2006 Fiscal Year Budget
Mayor Boyette called the public hearing for the 2005/2006 Fiscal Year Budget to order at 7:32 P.M. and asked for public comment concerning the Fiscal Year 2005/2006 Budget. There was no public comment. Mayor Boyette declared the public hearing closed at 7:33 P.M.

Approval of Minutes – Public Hearing/Regular Session and Closed Session Minutes – May 16, 2005
Mayor Boyette announced that the minutes of the May 16, 2005 Public Hearing/Regular Session and Closed Session Minutes were open for review and approval. There being no corrections to the minutes, Councilman Ebron made the motion to approve the minutes as presented. Councilwoman Heath seconded the motion which carried unanimously, 4 to 0.

Budget Ordinance Adoption for 2005/2006 Fiscal Year Budget
Mayor Boyette stated that the proposed budget ordinance for the fiscal year 2005/2006 budget was increased by 5% but had no increase in taxes, fees or rate increases. Mayor Boyette stated that the increases in the General Fund, Water and Sewer Fund and Electric funds were results of gasoline, fuel and insurance in these funds and that the funds included a 5% potential merit increase for all employees.

Mayor Boyette stated that he felt that the 30% increase for the elected officials should be removed from the proposed budget as they were public servants. Councilman Baker agreed and further stated that the duty of the public servants was to serve the public and God.

Town Manager Johnson stated that in the Special Appropriates (Library) that they had requested a $300.00 increase but that it was not figured in the proposed budget as all of the special appropriations would be getting the same amount as budgeted the prior year.
The consensus of the Council was to include the $300.00 increase in the library’s appropriation.

With no further adjustments to the proposed budget, Councilman Baker made the motion to adopt the following budget ordinance for Fiscal Year 2005/2006. Councilwoman Heath seconded the motion which carried unanimously, 4 to 0.

Budget Ordinance

BE IT ORDAINED by the Town Council of the Town of Belhaven that the following tax rate, revenues and expenditures are adopted for Fiscal year 2005-2006.

Section 1. Tax Levy
$. 52 per $100.00 of valuation

Section 2. General Fund
A. Revenues Anticipated $ 2,301,170
B. Expenditures Authorized
(1) Governing Body $ 14,625
(2) Administration $ 238,790
(3) Finance $ 410,543
(4) Legal $ 14,000
(5) Economic & Physical Development $ 36,200
(6) Public Buildings $ 132,956
(7) Garage $ 44,369
(8) Police $ 573,597
(9)Fire and Rescue $ 86,023
(10) Inspections $ 88,443
(11) Public Works $ 63,829
(12) Streets $ 235,256
(13) Powell Bill $ 75,220
(14) Sanitation $ 152,400
(15) Recreation $ 91,035
(16) Special Appropriations $ 43,884

Section 3. Water and Sewer Fund
A. Revenues Anticipated $ 1,013,405
B. Expenditures Authorized $ 1,013,405

Section 4. Electric Fund
A. Revenues Anticipated $ 2,698,627
B. Expenditures Authorized $ 2,698,627

Section 5. Cemetery Fund
A. Revenues Anticipated $ 5,700
B. Expenditures Authorized $ 5,700

TOTAL FISCAL YEAR 2005-2006 BUDGET $ 6,018,902

Community Development Block Grant – Urgent Needs (Wynn View) Project Ordinance Amendment
Mayor Boyette stated that the town council needed to adopt an amended project ordinance for the Community Development Block Grant – Urgent Needs for the Wynn View Building. Mayor Boyette explained that the amendment included a breakdown of expenditures and did not change the overall total of $485,000. Councilman Ebron made the motion to adopt the following project ordinance amendment as submitted. Councilwoman Wilkerson seconded the motion which carried, 4 to 0.

TOWN OF BELHAVEN
COMMUNITY DEVELOPMENT BLOCK GRANT -
WYNNE VIEW, INC REPAIR PROJECT
AMENDED PROJECT ORDINANCE

Be it ordained by the Belhaven Town Council that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project ordinance is hereby adopted:

Section 1: The project authorized is the Community Development Block Grant for Wynne View, Inc. repair project described in the work statement contained in the funding agreement between the Town of Belhaven and the North Carolina Department of Commerce, Division of Community Assistance.

Section 2: The Town of Belhaven Finance Officer is hereby directed to proceed with the project within the terms of the program document(s), the rules and regulations of the North Carolina Department of Commerce, and the budget contained herein.

Section 3: The following revenues and resources are anticipated to be available to complete the project activities:

CDBG-UN Grant Revenue $ 485,000

Total Project Resources $ 485,000

Section 4: The following amounts are appropriated for the project activities:

CDBG Grant Relocation Assistance $ 30,000
CDBG Grant Planning $ 60,000
CDBG Grant Building Rehab $ 395,000

Total Project Budget $ 485,000

Section 5: The Program Finance Officer is hereby directed to maintain with the Project Fund sufficient specific detailed accounting records to provide the accounting to the North Carolina Department of Commerce required by the funding agreement(s) and federal and state regulations.

Section 6: Funds may be advanced from the town’s project allocation of General Funds for the purpose of making payments as due. Reimbursement requests should be made to the North Carolina Department of Commerce in an orderly and timely manner.

Section 7: The Program Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total project revenues received or claimed.

Section 8: The Program Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this project in every budget submission made to this board.

Section 9: Copies of this project ordinance shall be made available to the Program Finance Officer for direction in carrying out this project.

Adopted this the 6th day of June, 2005.

_____________________________
Dr. Charles O. Boyette, Mayor

Emergency Services Center Project Ordinance
Mayor Boyette stated that a project ordinance was needed for the Emergency Services Center so that the planning stages can begin. Councilwoman Wilkerson made the motion to adopt the following project ordinance as submitted. Councilwoman Heath seconded the motion which carried unanimously, 4 to 0. (Insert Proj Ord)

TOWN OF BELHAVEN
EMERGENCY SERVICES CENTER
PROJECT ORDINANCE

Be it ordained by the Belhaven Town Council that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project ordinance is hereby adopted:

Section 1: The project authorized is the Town of Belhaven’s Emergency Services Center in the work statement contained in the funding agreement between the Town of Belhaven and the United States Department of Agriculture (USDA).

Section 2: The Town of Belhaven Finance Officer is hereby directed to proceed with the project within the terms of the program document(s), the rules and regulations of the USDA, and the budget contained herein.

Section 3: The following revenues and resources are anticipated to be available to complete the project activities:

USDA Loan $1,500,000
USDA Grant $ 300,000

Total Project Resources $1,800,000

Section 4: The following amounts are appropriated for the project activities:

Emergency Services Center-Construction $1,473,600
Emergency Services Center-Contingency $ 147,360
Emergency Services Center-Permits & Fees $ 5,000
Emergency Services Center-Architect/Engineer $ 115,000
Emergency Services Center-Loan Interest $ 59,040

Total Project Budget $1,800,000

Section 5: The Program Finance Officer is hereby directed to maintain with the Project Fund sufficient specific detailed accounting records to provide the accounting to the USDA required by the funding agreement(s) and federal and state regulations.

Section 6: Funds may be advanced from the town’s project allocation of General Funds for the purpose of making payments as due. Reimbursement requests should be made to the USDA in an orderly and timely manner.

Section 7: The Program Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total project revenues received or claimed.

Section 8: The Program Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this project in every budget submission made to this board.

Section 9: Copies of this project ordinance shall be made available to the Program Finance Officer for direction in carrying out this project.

Adopted this the 6th day of June, 2005.
_____________________________
Dr. Charles O. Boyette, Mayor

Mayor’s Comments
Mayor Boyette stated that Town Clerk Adams had communication with the Quantico Marine Band and they were interested in performing for Belhaven’s 63rd Consecutive Independence Day parade.

Quantico Marine Band
Mayor Boyette stated that in order for the band to come to Belhaven that their accommodations and meals would need to be provided. Mayor Boyette stated that he would suggest that the Town consider spending $1,000 towards that expense and that donations would be needed for the estimated $1,600. Councilwoman Heath made the motion that the town spend $1,000 towards securing a band for the 4th of July Celebration. Councilwoman Wilkerson seconded the motion. Councilman Ebron suggested that the Town spend up to $1,600 and raise the difference. Mayor Boyette stated that the town already has budgeted $8,500 towards the celebration and that does not include in-kind services provided. Mayor Boyette suggested that if additional funds were needed then the subject could be addressed then. The motion carried unanimously, 4 to 0.

Donations Sought for Quantico Marine Band
Councilwoman Linda Wilkerson stated that she would like to be the head the fundraising for the military band. The Council was pleased with Councilwoman Wilkerson’s offer and she received their approval.

Town Manager’s Report
Town Manager Johnson reported briefly on the following:
1) Wright Drainage Project – Latham and Tooley Streets – the right-of-way easements had been signed and recorded with a 30’ easement and that other areas in that general neighborhood may be included in this project; 2) Councilman Ebron questioned the status of the Little League Concession Stand – Town Manager Johnson stated that town crews will complete the project; 3) Post Office grand opening held on Tuesday, May 31 and 4) with that he was contacted from the North Carolina Department of Emergency Management concerning being sued over the temporary post office being located on town owned property (with FEMA restrictions), informed the Council that the temporary post office building (modular) would be removed by the middle of the month; Mayor Boyette stated that the town had good working relations with Dr. Ken Taylor with the Division of Emergency Management that it was FEMA with the problems/complaints; 5)Announced that FEMA will not release funds for the elevation of homes until they are satisfied with the removal of the temporary post office modular unit; 6)would like to establish charges for rescue calls for those patients who have Medicare, Medicaid and third party insurances, Town Manager Johnson stated that in no way would anyone be refused service due to the inability to pay – will meet with volunteers of the rescue department to explain the procedure and the use of the funds – would like to earmark funds for the debt service on the new Emergency Services Building (consensus of the Council) was for the Town Manager to meet with the rescue volunteers to explain the billing process and collection in full.

Citizens Comments
Mayor Boyette recognized the following citizens who spoke briefly on the following issues:

1) Ms. Eurah Whitfield and Mr. Thomas Ballard, representing Mt. Gilead Youth Outreach who wants to hold a program at Northside Park on Saturday, July 9 from 1-4 P.M. – Town Manager Johnson stated that as long as it did not conflict with any recreation department sponsored events then they could use the park and if so, Council suggested the use of town property beside the Multi-Purpose Building – Ms. Whitfield and Mr. Ballard were instructed to contact the Town Manager and coordinate the event through him.

2) Mr. Jules Purvis stated that he was concerned with the use of golf carts with no tags by children and asked that the town regulate and enforce before someone gets injured – Councilwoman Wilkerson confirmed Mr. Purvis’ concerns as she had witnessed use by young teens.

Adjournment
There being no further business, Councilwoman Wilkerson made the motion to adjourn. Councilwoman Heath seconded the motion which carried unanimously, 4 to 0. The meeting adjourned t 8:32 P.M.