Call
to Order/Invocation
The Town Council of the Town of Belhaven met in regular
session on Monday, March 4, 2002 at 7:30 P.M. in the Council
Chambers at Town Hall. Dr. Charles O. Boyette, Mayor, called
the meeting to order with the following Council members
present: Albert Baker, George R. Ebron, Jr., Mayor Pro-Tem,
Cynthia M. Heath, James B. Hodges and Linda E. Wilkerson.
Town Manager Tim M. Johnson, Town Attorney Keith B. Mason
and Town Clerk Marie J. Adams were also present. Mayor Boyette
gave the invocation.
Approval of Minutes
- February 18, 2002 Regular Session
Mayor Boyette announced that the minutes of the February
18, 2002 regular session were open for review and approval.
There being no corrections to the minutes, Councilman
Hodges made the motion to approve. Councilman Ebron seconded
the motion which carried unanimously.
Pungo District
Hospital Foundation Request - Use of Wynn's Gut Property/Old
Belhaven Fish & Oyster
Mayor Boyette stated that the Pungo District Hospital
Foundation was requesting use of the Wynn=s Gut for a
Lucky Ducky Regatta and the use of the old Belhaven Fish
& Oyster property to set up for a Nautical Arts Festival
which will be held in conjunction with the Fourth Annual
Pirates on the Pungo Sailboat Regatta and insurance would
be provided for the event. Mayor Boyette stated that in
addition to utilizing the property the foundation would
also like to use town trash receptacles and the stage.
Town Manager Johnson explained that the sailboat regatta
is primarily held at the River Forest Manor with the arts
festival and lucky ducky contest held at Wynn=s Gut and
the old Belhaven Fish & Oyster property. Upon further
clarification, Chairperson for the event, Councilwoman
Wilkerson stated that the stage would need be set and
electricity would be needed. There was some discussion
concerning clean up and the festival will be responsible
for general clean up with the town staff removing trash
containers and stage. After additional discussion the
Council also stated that privilege license fees would
be waived for this event as it is waived for July 4th
events. Councilman Hodges made the motion for the town
to make electricity available at arts festival site, set
up stage and place trash receptacles and allowing use
of town property by the Pungo District Hospital Foundation
for the Arts Festival and Ducky contest. Councilman Baker
seconded the motion. Town Manager Johnson stated that
the town should be listed as the co-insured on the policy
and the hospital perform general clean up of grounds,
with privilege license fees waived for this event. Both
Councilman Baker and Hodges agreed with the addendum to
the motion which carried unanimously.
Waive Rental
Fee for Multi-Purpose Building - Pungo District Hospital
Annual Meeting
Councilman Hodges stated that he would like to further
show support of Pungo District Hospital by waiving the
rental fee of the Multi-Purpose Building for the hospital=s
annual meeting to be held on Tuesday, March 5, 2002. After
some discussion, Councilman Hodges made that motion to
waive the fee to Pungo District Hospital for their annual
meeting on March 5. Councilman Baker seconded the motion
which carried unanimously.
2002 Water and Sewer Improvements Project Ordinance
Mayor Boyette stated that a project ordinance was needed
for the Water Plant Project. Mayor Boyette read the following
project ordinance:
Councilman
Hodges made the motion to adopt the ordinance as read.
Councilman Ebron seconded the motion which carried unanimously.
2001
Community Development Block Grant - Concentrated Needs
(CDBG-CN) Committee Appointments
Mayor Boyette stated that the Council needed to appoint
a Project Advisory Committee for the CDBG-CN grant. Mayor
Boyette further explained that the committee should consist
of five individuals from the project area and two members
from the town's citizenry. Mayor Boyette stated that should
any problems arise with this project the committee would
meet and make their recommendation as to the resolve.
Town Manager Johnson stated that the committee may not
have any problems and therefore would meet only when necessary.
Mr. Alan Crawford, Project Administrator, with Holland
Consulting Planners (HCP) stated that the committee would
meet quarterly, if necessary, if not the committee would
be updated on the progress of the grant.
Mayor
Boyette stated that he had spoken with several citizens
in the grant area who had agreed to serve on PAC. Two
members from the public Mr. Paul Wood, Sr. and Mr. Latham
"Dick" Jarvis stated that they would serve on
the PAC and both were in the project area. Councilman
Hodges and Mr. Walt Allen from the public agreed to serve
as members from the general citizenry. The following names
were submitted for appointment:
Mr.
James Cleary, Sr. - Project Area
Mr. Wilber Logan - Project Area
Mr. Latham Jarvis - Project Area
Mr. Paul Wood, Sr. - Project Area
Mr.
James B. Hodges - General Citizenry
Mr. Walt Allen - General Citizenry
Mr.
Tim Johnson, Town Manager - Serving as An Ad Hoc Member
There
was some discussion from the Council for the fifth member
from the project area and Mayor Boyette stated that he
had called Ms. Marcia Quidley and was waiting to hear
if she would be willing to serve. After further discussion,
Councilman Baker made the motion to appoint the PAC as
listed above and to give Mayor Boyette authority to appoint
Ms. Marcia Quidley should she be willing to serve. Councilwoman
Wilkerson seconded the motion which carried unanimously.
Administrative
Guidelines and Policies for the Community Development
Block Grant - Concentrated Needs (CDBG-CN) Grant
Mayor Boyette stated that administrative guidelines and
policies were needed for the implementation of the CDBG-CN
Grant. Mayor read the resolution as follows:
TOWN OF BELHAVEN
RESOLUTION APPROVING ADMINISTRATIVE GUIDELINES AND POLICIES
FOR THE FY2001 CDBG CONCENTRATED NEEDS PROGRAM
WHEREAS,
the Town of Belhaven wishes to carry out its FY2001 CDBG
program in accordance with established state and federal
administrative guidelines.
NOW,
THEREFORE, the Belhaven Town Council hereby
collectively adopts the following resolutions, guidelines,
plans and policies, and resolves that they be utilized
during the administration of the town's FY2001 CDBG program:
1.
Project Ordinance
2. Financial Management Resolution
3. CDBG Housing Assistance Policy
4. Rehabilitation/Demolition Contract Award Policy
5. Citizen Participation Plan
6. Residential Anti displacement and Relocation Assistance
Plan
7. Local Economic Benefit Plan
8. Equal Employment and Procurement Plan
9. Policy Concerning Code of Conduct
10. Fair Housing Policy
11. Section 519 Policy (Prohibiting Use of Excessive Force)
12. Resolution Approving Project Advisory Committee
Adopted
this 4th day of March, 2002.
Councilman
Hodges made the motion to adopt the above policy as read.
Councilman Ebron seconded the motion which carried unanimously.
Town
Manager Johnson stated that some participants in this
grant area may have to pay from 0 to 35% of the cost of
repairs based on income.
Town Manager Johnson introduced Mr. Alan Crawford with
Holland Consulting Planners (HCP) Project Manager for
the grant. Mr. Crawford stated that the environmental
review was in the process and the PAC will probably meet
in about 3 weeks. Mr. Crawford also stated that the grant
recipients would be contacted within 3 - 4 weeks. Town
Manager Johnson stated that the grant monies totaled $700,000
with the town contributing an additional $40,000. Town
Manager Johnson stated that $105,000 would be used for
water line improvements.
Town Manager's Report
Town Manager Johnson reported briefly on the following
items: received notification from Beaufort County of their
$420 cut (3.5%) from monies which were due to town for
recreation . Town Manager Johnson stated that the town
had budgeted $15,000 for Economic Development and asked
if the Council wished to decrease their allotment. After
much discussion, the council expressed their disappointment
of the cut in recreation funds but asked Mayor Boyette
to write a letter to the County Commissioners concerning
their displeasure with this cut and the town's intention
to forward the entire $15,000 budgeted for Economic Development.
Tax
Collection - over 90% which will allow the sale of bonds
for the construction of the Water Plant; Town Manager
Johnson also warned that the Town and County would still
be aggressive in collecting taxes with foreclosures, frozen
bank accounts and garnishment of wages.
Water
Project - will start refurbishing the water tank behind
Public Works compound in two weeks and then will remove
the tank which is located behind the Fire Department.
Workshop
- Belhaven Town Council - Monday, March 18, 2002 at 6:30
P.M. in the Council Chambers at Town Hall.
Citizens
Comments
Mayor Boyette recognized the following citizens who spoke
briefly: Mrs. Jane Dilday, resident of Water Street who
questioned if the town council made the $12,500 contribution
for the feasibility study of the waterfront. Mayor Boyette
stated that the council expressed their support of the
study and will review during the budget process for Fiscal
Year 2002-2003.
Mr.
Roy O'Neal, Businessman and resident of Tooly Street,
stated that he was glad to see some ditching being performed
and asked for the Clark Canal on 264 By-pass to be included.
Mayor Boyette thanked Mr. O'Neal for his concerns.
Mrs.
Jane Dilday, asked for continued support of Pungo District
Hospital.
Adjournment
There being no further business, Councilman Hodges made
the motion to adjourn. Councilwoman Heath seconded the
motion which carried unanimously. The meeting adjourned
at 8:20 P.M.
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